General Information Regarding Instruments of Conveyance
Legal instruments such as Warranty Deeds or Quit Claim Deeds convey title from one property owner to another and are usually drafted by attorneys, title companies or paralegals or legal secretaries under the supervision of an attorney.
The forms used for various types of deeds are available at office supply stores. These stores should provide you with the standard document format and special care must be taken to complete these forms in a legible manner. Keep in mind that these forms may or may not suit your particular needs. You are advised to always seek an attorney in these matters.
The grantor and grantee (seller and buyer) must be identified on the first page of the deed. The signature must be acknowledged and the proper legal description for the property must be contained in the deed. Only the original deed with original signatures may be recorded with the Recorder of Deeds Department. No photocopies are allowed.
The moment that a correctly prepared deed is handed from one owner to another is the moment of actual conveyance. It is wise, however, to protect your interest by recording the deed with the Recorder of Deeds Department. The recording fee is $21 for the first page and $3 for each additional page if in the correct format.
If you have any questions regarding filling out the deed form, it is always best to check with an attorney. The Recorder of Deeds is unable to provide you with legal advice, we may only check your document for the minimum statutory requirements for recording. We cannot verify the accuracy of the information or the preparation of the document.