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      RECORDER OF DEEDS  
Recording/Formatting Requirements
Office Submissions 
 

When preparing a document for submission to the Recorder of Deeds Department please follow the following listed state-required formatting and privacy requirements for document submissions.

Paper: (Missouri Revised Statute 59.310)

  • Letter-size (8-1/2" x 11")

  • White or light-colored

  • 20-pound weight without watermarks or other visible inclusions

  • One or more pages printed on one side (no continuous forms)

Margins:

  • First Page: 3 inches of vertical space from left to right for recorder's use and minimum 0.75-inch margins on all sides and bottom

  • Additional Pages: Minimum 0.75-inch margins on top, bottom and sides

Print or Type Size:

  • No smaller than eight (8) point.

Attachments:

No attachment stapled or otherwise affixed to any page except as necessary to evidence compliance with statutory requirements (firmly attached label with bar code or return address is acceptable). Examples of these are certifications of mailing and publication notices.

Binding:

No permanent binding (may staple document together for presentation or recording).

Legibility:

Document must be sufficiently legible to produce a clear and legible reproduction.

Signatures:

All signatures shall be in black or dark ink, capable of legible reproduction and shall have the corresponding name typed, printed or stamped underneath the signature.

First Page Information:

Every document containing any of the items listed in this subsection that is presented for recording, except plats and surveys, shall have such information on the first page below the three-inch horizontal margin:

  1. Title of document;

  2. Date of the document;

  3. All Grantors names indicated as grantor(s);

  4. All Grantees names indicated as grantee(s);

  5. Any statutory addresses;

  6. The legal description of the property; and

  7. Reference book and pages for statutory requirements, if applicable.

If there is not sufficient room on the first page for all of the information required by this subsection, the page reference within the document where the information is set out shall be clearly stated on the first page.


Privacy/Personal Information/Redaction: 

The Jackson County Recorder of Deeds strongly recommends that non-essential personal information be excluded from any document presented for recording with this office.

Effective August 28, 2006, Missouri law prohibits the preparer of documents from including social security numbers, credit card numbers and bank account numbers unless it is otherwise required by law (59.331) Also, if such information is found on the Jackson County Recorder of Deeds website, any person may apply to redact such information (59.332) as follows:

59.331. The preparer of a document shall not include an individual's sensitive personal identifying information in a document that is prepared and presented for recording in the office of the recorder of deeds. "Sensitive personal identifying information" includes federal Social Security numbers, bank account numbers, and credit card account numbers. This section does not apply to state or federal tax liens, military separation or discharge papers, and other documents required by law to contain such information that are filed or recorded in the office of the recorder of deeds. Should any person's sensitive personal identifying information appear on any document prepared or submitted for recording, the preparer, submitter, or anyone in an agency relationship with the person may redact, remove, or delete the sensitive personal identifying information before submission to the recorder of deeds. Any such redaction, removal, or deletion shall not in any way affect the legal status of the transaction described in the document. The recorder of deeds shall not alter or modify any document in the official record except as otherwise provided by law.

59.332. 1. Should any sensitive personal identifying information, as defined in section 59.331, appear in any record or image viewable on any publicly available Internet web site maintained or sponsored by a recorder of deeds, any person may apply to the recorder of deeds for redaction or removal of that sensitive personal identifying information. Any such application shall be made in writing, signed by the applicant, his or her attorney, or legal guardian, and shall specifically identify the document or documents containing the sensitive personal identifying information. The application shall be accompanied by a legible copy of each recorded document affected by the application, upon which the sensitive personal identifying information that is to be redacted is highlighted or otherwise indicated. Upon receipt of an application submitted in compliance with this section, the recorder of deeds may redact or remove the affected document from the records viewable on the publicly available Internet web site.

For more information on redaction, please CLICK HERE for a copy of the Request for Redaction Form.

Office Locations:

When preparing a document for submission, please be aware of the following guidelines:

1) "Walk-In" documents may be submitted in-person at either our Independence or Kansas City Recording offices:

Jackson County Courthouse
Recorder of Deeds Department

415 E. 12th Street, Room 104
Kansas City, MO 64106
(816) 881-1577
Historic Truman Courthouse
Recorder of Deeds Department
112 W. Lexington, Suite 30
Independence, MO  64050
(816) 881-4483
 

2) "Mail-In" and "E-Recorded" documents should be forwarded to our Independence office. To expedite the return of a document it is recommended that a postage-paid envelope be included with the submission.

 

     

 

                 
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