Loading
 
 
jacksongov.org



Recorder Home

Searching Documents

Marriage Licenses

Recording Requirements

Recording Fees

FAQ's? 

Uniform Commerical Code
Glossary of Terms

     

REAL ESTATE FILINGS 
Frequently Asked Questions


1. How much does it cost to file a real estate document?

2. Where do I file the documents?

3. To whom should I make the check payable?

4. Does each document need to be notarized?

5. What is the required information contained in any real estate filing?

6. Can you help me fill out the documents?

7. What is required in filing plats and surveys?

8. What do I do if my original recorded document is lost?

 

1. How much does it cost to file a real estate document?

The filing fee for a one-page document is $21.00. If there are any additional pages, there is a $3.00 charge for each additional page. Any material on the back of the page will be counted as an additional page and an additional $25.00 non-standard fee will be assessed. This same $25.00 fee will be assessed if the document does not meet the Missouri standard formatting requirements, but the fee may only be charged once per document.

BACK TO TOP

2. Where do I file the documents?  

Real Estate located in Jackson County, irrespective of location, can be recorded at either of the following locations:

Jackson County Courthouse
Recorder of Deeds Department
415 E. 12th St., Room 104
Kansas City, MO  64106

 or

Historic Truman Courthouse 
Recorder of Deeds Department
112 W. Lexington, Suite 30
Independence, MO  64050.

IMPORTANT!
The Recorder of Deeds processes its mail at the department's Independence office. Please send all documents for recording to the Independence address listed here.

Our real estate records date back to 1826 and copies of these documents are available to the public at either courthouse location. Documents may be filed in person or they may be mailed with your check.

BACK TO TOP

3. To whom should I make the check payable?

Checks should be made payable to the "Recorder of Deeds Department."

BACK TO TOP

4. Does each document need to be notarized?

Real estate documents must be notarized with a full acknowledgement.

BACK TO TOP

5. What is the required information contained in any real estate filing?

Effective January 1, 2002, the State of Missouri implemented new formatting laws affecting all documents presented for recording. Please see the section relating to this standardization law for a listing of the new requirements. As a point of clarification, when the law references the required legal description, please note that this is different from the street address. The county assessment department can help you obtain this information. The legal description contained on your tax bill is not necessarily a complete legal description, so please do not use it without verifying it. In addition, all instruments affecting real estate must contain a mailing address of at least one of the grantees (persons receiving the property). If the original Deed of Trust is dated prior to January 1, 1986, the original Deed of Trust must be included with a Deed of Release. If the original note has been destroyed or lost, affidavits may be presented with the deed of release. An attorney can help you with this.

BACK TO TOP

6. Can you help me fill out the documents?

No. By statute this office can only file or reject the documents which are presented to us. If assistance is needed, it is always best to consult an attorney.

BACK TO TOP

7. What is required in filing plats and surveys?

In order to file a plat, 2 mylar copies and 2 paper copies must be presented at the time of recording. They must be notarized and contain the proper seals. The fee for recording a plat is $41.00 for an 18" x 24" page, while larger plats up to 24" x 36" are assessed an additional $25.00 fee.

For each survey filed, 2 mylar copies and 2 paper copies must be presented. These must contain the surveyor's seal and be accompanied by a surveyor's card. Signatures must be notarized. The filing fee for a survey is $41.00 for an 18" x 24" page. The additional $25.00 fee also applies to larger surveys, up to 24" x 36".

If the plat or survey is for land located in unincorporated areas of Jackson County, the survey must contain a seal from the County's Public Works Department; if for property in a city, it must contain the city's seal.  

Jackson County's Plat and Survey archives are now available on DVD and CD. CLICK HERE to learn more.

BACK TO TOP

8. What do I do if my original recorded document is lost?

If you have lost or misplaced your original deed (or other legal document which has been recorded), you can obtain a certified copy from the Jackson County Recorder of Deeds. A certified copy has the legal validity of the original document.

The Jackson County Recorder of Deeds can provide certified copies of documents recorded here since the 1800s. Copies of all documents pertaining to the ownership of real estate located in Jackson County are available from this office.

Certified copies can be obtained either in person or by mail. If by mail, the customer needs to provide either the document number (including the year) or the book and page numbers. If this is not available, clerks will need the appropriate searching information including the name of the grantor, grantee, and the legal description of the property. You may request a copy (certified, if desired) of the deed or other previously recorded document in writing, enclosing the necessary information and fees. Please make checks payable to the Recorder of Deeds.

The document fee will be $2.00 for the first page and $1.00 for each subsequent page. There is an additional $1.00 charge for certification. If the document was recorded after January 1, 1964, you can do an on-line search to determine the document number and its appropriate number of pages. This will enable you to send in the correct amount of money. Please provide a self-addressed, stamped envelope for your document to be returned to you.

BACK TO TOP

Social Security
Credit Card/Bank Account Numbers And Redaction Statutes

The Jackson County Recorder of Deeds strongly recommends that non-essential personal information be excluded from any document presented for recording with this office.

Effective August 28, 2006, Missouri law prohibits the preparer of documents from including social security numbers, credit card numbers and bank account numbers unless it is otherwise required by law (59.331) Also, if such information is found on the Jackson County Recorder of Deeds website, any person may apply to redact such information (59.332) as follows:

59.331. The preparer of a document shall not include an individual's sensitive personal identifying information in a document that is prepared and presented for recording in the office of the Recorder of Deeds. "Sensitive personal identifying information" includes federal Social Security numbers, bank account numbers, and credit card account numbers. This section does not apply to state or federal tax liens, military separation or discharge papers, and other documents required by law to contain such information that are filed or recorded in the office of the Recorder of Deeds. Should any person's sensitive personal identifying information appear on any document prepared or submitted for recording, the preparer, submitter, or anyone in an agency relationship with the person may redact, remove, or delete the sensitive personal identifying information before submission to the Recorder of Deeds. Any such redaction, removal, or deletion shall not in any way affect the legal status of the transaction described in the document. The Recorder of Deeds shall not alter or modify any document in the official record except as otherwise provided by law.

59.332. 1. Should any sensitive personal identifying information, as defined in section 59.331, appear in any record or image viewable on any publicly available Internet web site maintained or sponsored by a Recorder of Deeds, any person may apply to the Recorder of Deeds for redaction or removal of that sensitive personal identifying information. Any such application shall be made in writing, signed by the applicant, his or her attorney, or legal guardian, and shall specifically identify the document or documents containing the sensitive personal identifying information. The application shall be accompanied by a legible copy of each recorded document affected by the application, upon which the sensitive personal identifying information that is to be redacted is highlighted or otherwise indicated. Upon receipt of an application submitted in compliance with this section, the Recorder of Deeds may redact or remove the affected document from the records viewable on the publicly available Internet web site.

For more information on redaction, please CLICK HERE for a copy of the Request for Redaction Form.

 
           
red_spacer

Privacy Policy | Site Map | Contact Us | © 2008 Jackson County, Missouri

Translate this page: